| ELIA General Assembly November 2022 |
ELIA General AssemblySaturday 26 November All ELIA Members are welcome to join the ELIA General Assembly, taking place on 26 November 09:30 - 12:00 EET, Helsinki Time (find your own time zone). The ELIA General Assembly will have a hybrid format so that participants can follow it either online in real-time, or in person, following your participation at the ELIA Biennial Conference Helsinki. For the in-person participation, the meeting will be hosted at Sörnäinen Campus (Theatre Academy), Uniarts Helsinki, Haapaniemenkatu 6, in the Theatre. Doors open at 8:30 EET. For the online participation, members can follow the General Assembly through the Zoom link they will receive, closer to the date of the General Assembly which. The online meeting will open for technical assistance to online participants at 8:30 EET. AGENDA 08:30 EET
Check-in: arrival participants online and physical, technical support with the online voting program for everyone 09:30 EET
Introductory remarks by ELIA President Andrea Braidt
President’s report Andrea B. Braidt Approval minutes online General Assembly 20 June 2022 (to be approved) Appointment of a new member of ELIA’s audit committee (to be approved) 09:45 EET
Two Year Report 'from Zurich to Helsinki, 2020-2022’ (to be endorsed)
Questions from the members 10:40 EET
Introduction of election nominees for the Representative Board 10:50 EET
Coffee Break 11:10 EET
Farewell parting members of the Representative Board Introduction of Method of Election (by Chair of Elections) Elections for the Representative Board via Polyas (electronic voting) Short presentation by Presidential Candidate Susanne Stürmer Election for the office of President via Polyas, handover 11:40 EET
Farewell parting President Andrea B. Braidt Any other Business and Closing Remarks 12:00 EET
End of Meeting PAPERS ELIA Members can view the papers at the bottom of this page after signing in with their login credentials. REGISTRATIONS All ELIA member attendees and voting representatives may register for the General Assembly until 4 November 2022.
QUESTIONS? Who is the voting representative in my institution? Every full ELIA member institution has the right to vote at ELIA’s General Assemblies. This includes both European and non-European members. Each member institution has one vote on presented motions and elections, to be cast by their voting representative selected prior to the assembly. All members of staff are eligible to be voting representatives, although usually voting representatives are part of the institution's leadership team. In order to vote, voting representatives must be registered with ELIA by 4 November through this form. Not sure whether you can register as voting representative? Contact us. My institution is an associate member, can I attend? Yes, all ELIA members can attend the General Assembly. Associate members have no voting rights and therefore cannot register a voting representative, however they are very welcome to join as attendees. Electronic voting procedure Voting during the General Assembly will take place electronically, online. In order to vote, your voting representative must be registered with ELIA by 4 November 2022. The registered voting representative will receive further technical information on how to vote prior to the General Assembly. Voting is only possible in real time during the time frame of the General Assembly. To this end each registered voting representative will be sent voting credentials on the 25th of November. Cannot attend? If no voting representative from your institution can attend, it is possible to provide a proxy vote to a representative from another institution. Should you wish to vote by proxy, however, we ask that you contact us by 4 November 2022.
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