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News & Press: ELIA NEWS & EVENTS

New ELIA Vacancy: Finance Administrator

Friday 18 April 2025  
 
Join the ELIA Team!
 
Are you a precise and proactive financial professional looking for a meaningful, part-time role? ELIA is seeking a Finance Administrator to ensure the smooth day-to-day running of our financial operations for our team based in Amsterdam’s creative hub A Lab. From processing transactions and payroll to supporting reporting and compliance, your work will help underpin the financial health of a leading international arts education network.

 

Position: Finance Administrator

Location: Amsterdam (hybrid)
FTE:  0.4 FTE, 16 H/week, part-time preferably spread over 3-4 days per week
Start date: 15 June 2025
Duration: 6 months, with the possibility to extend

Application deadline: 11 May 2025
Selection: 13 May 2025
1st round: 19 & 22 May 2025
2nd round (in-presence): 26 & 29 May 2025
Offer/Negotiation: 30 May 2025


Organisation Profile
ELIA is Europe's leading multi-disciplinary network in higher education and research. Powered by almost 300 members, we are a globally connected knowledge community for peer-learning, international collaboration and advocacy. ELIA’s work includes the organisation of international events, the facilitation of cross-institutional working groups, participation in research and innovation projects, and the publication of influential policy papers. Based in Amsterdam’s creative hub, A-Lab, ELIA is a member association funded through the Creative Europe programme. Our work culture is open and participative, with a focus on key outcomes and continuous learning and development.
 
Candidate Profile
As Finance Administrator you will handle ELIA’s bookkeeping, payroll, and financial administration. Working closely with the Finance Manager, you will be responsible for processing financial transactions and ensuring ELIA’s financial records are accurate, timely, and well maintained. This is a great opportunity for a detail-oriented professional with a hands-on mindset and a passion for numbers to contribute to an internationally active, creative organisation. This is a meaningful role for approximately two days a week in a supportive and inspiring environment – well suited to candidates at any stage of their professional journey.

Please note: we will also consider proposals from administration bureaus for this role.

 

Tasks and Responsibilities
  • Process and record all financial transactions of ELIA (Exact Online).
  • Manage purchase invoices, accounts payable, and bank reconciliations.
  • Process monthly payroll, including payroll tax and pension administration.
  • Prepare membership fee invoices, monitor all payments and receivables.
  • Support the Finance Manager in preparing financial reports.
  • Ensure financial documentation is archived in accordance with Dutch and EU requirements.
  • Monitor team members’ time writing.
    •  
     
    Competencies and Requirements
  • Proficiency in accounting practices: knowledge of general accounting and bookkeeping, including accounts payable/receivable, payroll, reconciliations, and relevant financial regulations.
  • Completed MBO 4 Bedrijfsadministratie, MBO 4 Financieel Administratief Medewerker, HBO Accountancy or HBO SPD Bedrijfsadministratie, or equivalent.
  • At least two years of relevant work experience.
  • Strong attention to detail in managing financial records.
  • Hands-on approach, able to initiate tasks independently; strong interpersonal and communication skills.
  • Proficiency in Exact Online is essential; proficiency in Basecone, SRXP, and Microsoft Office is an asset. Knowledge of Power BI is not required but considered a plus.
  • Fluency or near-fluency in Dutch, with the ability to work in English.
  • A passion for arts and culture is a plus.
    •  
    What ELIA Offers
    • A great professional opportunity in the international creative sector, within a growing and internationally recognised organisation.
    • A collaborative and supportive team culture.
    • A beautiful and creative workspace in Amsterdam.
    • Flexible remote working options.
    • An inclusive work environment that welcomes professionals from all career stages.
    • Salary range of €3,000 – €3,600 based on full-time employment, depending on experience.
    • Allowance for home office, commuting, and telephone expenses.
    • Initial six-month contract, with the possibility of extension.
     
    Application Procedure
    Please apply with your CV and motivation letter addressed to Maria Hansen, Executive Director. Questions can be addressed to Joana Alves, HR and Operations Manager at joana.alves@elia-artschools.org, +31 (0) 20 330 1116.
     

    ELIA is committed to being an equal opportunities employer and fostering a diverse team that reflects the broader society. ELIA welcomes applicants from a wide variety of backgrounds.

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